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Facility Rentals

Abbotsford School District

In accordance with the Board Of Education's Administrative Procedures, Abbotsford School District permits the use of designated District facilities for a variety of non-profit, community activities that do not conflict with school use or district business.

All bookings must be arranged through the School Rentals Office.   

The role of the School Rentals Department is to coordinate the rental with the school, protect the taxpayer's investment in facilities and equipment, assure that the core business of educating students is preserved, provide fair access to patrons and ensure that facilities are used in a safe manner in compliance with policies, and local, provincial and federal regulations.

Availability

School facilities are generally available from October to May as follows:

  • Secondary Schools
    Non-specialty classrooms, library, cafeteria (excluding kitchens), theatre
    M-F 6:00-10:00PM
    Weekends 8:00AM-10:00PM (Subject to availability of casual custodial staff/charges apply)

  • Middle/Elementary
    Gymnasiums
    M-F 6:00-10:00PM
    Weekends 8:00AM-10:00PM (Subject to availability of casual custodial staff/charges apply)

School programs and school district business have priority over community bookings. All bookings that occur outside of regular custodian shift times are subject to the availability of casual custodial staff and charges apply. Rentals are cancelled during school breaks, statutory holidays and district wide professional days. When the district or school is closed due to weather or an emergent situation, rentals are cancelled. 

Eligibility

Applicants must be over 19 years of age, be in attendance at the bookings and adhere to our Terms and Conditions .

The suitability of rental groups or rental activities will be determined by the District and may include the following: 

  • Educational
  • Recreational
  • Sport (Floor Hockey is not permitted)
  • Cultural
  • Social
  • Civic
  • Service Organizations
  • Church Services

Schools are not available for private functions (i.e. birthday parties, weddings, dinner/dance receptions) or for conducting for-profit business or other commercial purposes. 

School fields are booked by the Abbotsford Parks, Recreation and Culture Office - 604 859-3134.

Booking a Facility

Groups must arrange through the School Rentals Office and not contact the schools directly. The district uses an online booking system and instructions on setting up an account and submitting requests can be found at the bottom of this page.

Access our online booking system »

PROCESSING TIMES:  From July to September, we experience a large volume of requests, including renewal requests  It is advisable to apply early in July for confirmation by the end of September. From October to May, requests are processed in the order they are received on line and must be submitted a 3 weeks prior to first booking date.

Groups are required to provide third party liablity insurance to cover the rental.  Details on the insurance requirements are in our Terms and Conditions .

Non-profit groups that charge a fee for service or an admission fee, must be certified as a non-profit society and provide a copy of their Certificate of Incorporation under the Societies Act. 

Rental fees and custodial charges are due 10 days in advance of first booking.


Contact Us

School Rentals Department
Abbotsford School District
School Board Office
2790 Tims Street, Abbotsford, BC  V2T 4M7

Phone: 604 859-4891 ext 1270
Fax: 604 852-8587
Email: schoolrentals@abbyschools.ca

Office Hours
Monday - Friday 8:00 am - 4:00 pm
Closed Statutory Holidays