You are here

Facility Rentals

 

The role of the School Rentals Department is to protect the taxpayer's investment in facilities and equipment, assure that the core business of educating students is preserved, provide fair access to patrons and ensure that facilities are used in a safe manner in compliance with policies, and local, provincial and federal regulations.

In accordance with the Board Of Education's Administrative Procedures, Abbotsford School District permits the use of designated District facilities for a variety of non-profit, community activities that do not conflict with school use or district business.

All bookings by the community must be arranged through the School Rentals Office.   

 

Availability

School facilities are generally available from October to May as follows:

  • Secondary Schools
    Non-specialty classrooms, library, cafeteria (excluding kitchens), theatre
    M-F 6:00-10:00PM
    Weekends 8:00AM-10:00PM (Subject to availability of casual custodial staff/charges apply)
  • Middle/Elementary
    Gymnasiums
    M-F 6:00-10:00PM
    Weekends 8:00AM-10:00PM (Subject to availability of casual custodial staff/charges apply)

School programs and school district business have priority over community bookings.
All bookings that occur outside of regular custodian shift times are subject to the availability of casual custodial staff and charges apply.
Rentals are cancelled during school breaks, statutory holidays and district wide professional days.
When the district or school is closed due to weather or an emergent situation, rentals are cancelled.  For information on closures please check our website at www.abbyschools.ca

 

Eligibility

Applicants must be over 19 years of age, be in attendance at the bookings and adhere to our Terms and Conditions .

The suitability of rental groups or rental activities will be determined by the District and may include the following: 

  • Educational
  • Recreational
  • Sport (Floor Hockey is not permitted)
  • Cultural
  • Social
  • Civic
  • Service Organizations
  • Church Services

Schools are not available for private functions (i.e. birthday parties, weddings, dinner/dance receptions) or for conducting for-profit business or other commercial purposes.

School fields are booked by the Abbotsford Parks, Recreation and Culture Office - 604 859-3134.

 

Booking a Facility

From July to September, we experience a large volume of requests, including renewal requests  It is advisable to apply early in July for confirmation by the end of September.
From October to May, requests are processed in the order they are received on line and must be submitted a minimum 15 days prior to first booking date.

Groups are required to provide third party liablity insurance to cover the rental.  Details on the insurance requirements are in our Terms and Conditions .

Non-profit groups that charge a fee for service or an admission fee, must be certified as a non-profit society and provide a copy of their Certificate of Incorporation under the Societies Act.

Rental fees and custodial charges are due 10 days in advance of first booking.

To access our online booking system click here.
For instructions on how use our booking system see attachments at the bottom of this page.

 

Contact Us:

School Rentals Department
School Board Office
2790 Tims Street, Abbotsford, BC  V2T 4M7

Phone:  604 859-4891 ext 1270
Fax:  604 852-8587
Email: SchoolRentals@sd34.bc.ca

Office Hours
Monday - Friday 8:00 am - 4:00 pm
Closed Statutory Holidays