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Facility Rentals

 

The role of the Facility Rentals Department is to protect the taxpayer's investment in facilities and equipment, assure that the core business of educating students is preserved, provide fair access to patrons and ensure that facilities are used in a safe manner in compliance with policies, and local, provincial and federal regulations.

In accordance with Administrative Procedures, Abbotsford School District permits the use of designated District facilities for a variety of activities that do not conflict with school use or district business.

All Community Bookings must be booked through the District Facilities Office using our online booking system.
See attachments at the bottom of this page for instructions on creating a login and submitting a Facility Rental request on line.

Renewal Requests

If you wish to renew the exact same space and time slot that you had in the 2016/17 school year, the cut off to submit your renewal request is July 15, 2017. 
Renewals will be confirmed by September 20, 2017 for start up in October.
You will need to provide us with updated insurance documentation in order for the booking to proceed.

Once the renewal process has been completed, all other requests will be processed in the order they are received in our online booking system.  We experience a large volume of requests from June to the end of September.  It is recommended that groups submit the request in July and we anticipate that we will respond to new requests in late September.

Availability

Facilities are generally available from October to May as follows:

  • Weeknights: 6:00 PM - 10:00 PM
  • Weekends: 8:00 AM - 10:00 PM

School programs and school district business have priority over community bookings.
Bookings are subject to custodial staff being available to cover the rental.  Additional charges apply for this service at times when no regular custodian is on duty.
Rentals are cancelled during school breaks, statutory holidays and district wide professional days.
When the district or school is closed due to weather or an emergent situation, rentals are cancelled.  For information on closures please check our website at www.sd34.bc.ca

 

Eligibility

Applicants must be over 19 years of age and be in attendance at the events.

The suitability of rental groups or rental activities will be determined by the District. 
Types of activities and organizations include:

  • Educational
  • Recreational
  • Cultural
  • Athletic
  • Social
  • Civic
  • Service Organizations
  • Church Services

Schools are not available for private functions (i.e. birthday parties, weddings, dinner/dance receptions) or for conducting for-profit business or other commercial purposes.
Floor hockey is not permitted.

School fields are booked by the Abbotsford Parks, Recreation and Culture Office - 604 859-3134.

 

Booking a Facility

 

To access our online booking system click here.

For instructions on how use our booking system please click on links at the bottom of this page.

Requests are processed in the order they are received at our office.
During the period July to September, we experience a large volume of requests and it is advisable to apply in July for confimration in September.
During the school year, booking requests should be made a minimum of 3 weeks in advance of the first booking date.
Groups must provide certificate of insurance that covers the duration of the booking prior to start of the first booking.
Rental fees are due 10 days in advance of first booking.

 

Contact Us:

Facilities & Transportation Office
31759 King Road, Abbotsford, BC  V2T 5Z2

Phone:  604 852-9494 Ext 2300
Fax:  604 852-4876
Email: SchoolRentals@sd34.bc.ca

Office Hours
Monday - Friday 8:00 - 3:30
Closed Statutory Holidays